Now Hiring: Program Administrator

Opportunities
Written By Morgan Wedderspoon

Union Gallery is seeking a highly motivated individual to take on the role of Program Administrator, a position funded through the Canada Summer Jobs Wage Subsidy Program. The Program Administrator will plan, organize, and facilitate Union Gallery’s public programs through a series of summer activities developed with the support of the Program Director and Gallery Director. 

Applications are due at 11:59pm, Monday, April 27, 2026. To apply, please send a PDF including a cover letter and resume/CV with the subject line “Program Administrator” to ug.employ@gmail.com.

In your cover letter, we want to hear from you in your own words. To that end, we strongly discourage the use of generative AI in applications. Alternate application formats (email, voice or video recording, phone or video call, or personal interview) are available upon request at ugallery.director@queensu.ca.

OVERVIEW

TERM: June 9 to August 8, 2026 (9 weeks)
WORKDAYS: Tuesdays–Saturdays
HOURS: 30 hours/week for a total of 270 hours; work hours fall between 10:30am–8pm
COMPENSATION: $20/hr plus Mandatory Employer Related Costs
LOCATION: Union Gallery, Queen’s University, Katarokwi-Kingston, Ontario

ELIGIBILITY

This position is funded in part by Canada Summer Jobs. In order to be eligible, candidates must:

  • Be between 15–30 years of age as of June 9, 2026;

  • Have a valid Social Insurance Number (SIN);

  • Be a Canadian citizen, permanent resident, or someone to whom refugee status has been granted/conferred.

TASKS + RESPONSIBILITIES 

Program Development & Facilitation

  • Plan, organize, and facilitate series of all-ages and youth-focused programming 1-2 times per week, including caregiver-and-child activities,  reading circles, craft days, and drop-in art-making

  • Design program plans and activities that align with current Union Gallery exhibitions 

  • Develop interactive take-home packages for the months July and August, including colouring sheets, word searches, zine-making, and drawing or writing prompts

  • Conduct outreach to facilitate arts programming for Katarokwi/Kingston organizations that align with UG’s Strategic Plan, such as KEYS Newcomer Services 

  • Create promotional material using platforms such as Canva; assist in survey, website, and newsletter creation and dissemination using platforms such as JotForm, Squarespace, and MailChimp

  • Assist in everyday gallery administration in collaboration with supervisors, such as opening and closing the gallery, tracking visitor attendance, greeting guests, and giving informal tours

  • Ensure a safe, welcoming, and inclusive environment for all public program attendees and day-to-day gallery visitors

Program Administration

  • Prepare materials, set up activity stations, and clean up workspaces before and after programs

  • Maintain inventory of craft supplies and assist with sourcing materials when needed

  • Track program attendance and create a report after each week’s events detailing challenges and successes

  • Develop a digital feedback survey for participants to complete after programming

  • Use weekly program feedback to assess the quality of programming and make necessary adjustments for the upcoming weeks

EQUITY STATEMENT

Union Gallery is an equal opportunity employer and is committed to building a skilled and diverse workforce that reflects the communities we serve. UG welcomes applications from qualified individuals of all sexualities, races, gender identities, socioeconomic statuses, and (dis)abilities. We strongly encourage applications from individuals who self-identify as BIPOC (Black, Indigenous, People of Colour), QPOC (Queer People of Colour) and 2SLGBTQIA+ (Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer and Questioning, Intersex, Asexual, +). If you would like to, please indicate if you self-identify as a member of any equity-seeking groups in your application.

ABOUT UNION GALLERY

Union Gallery (UG) is a not-for-profit, student-centred public contemporary art gallery at Queen's University. UG has been in operation since 1994 and has a unique place within the cultural and academic landscape of Katarokwi-Kingston, Ontario, situated on Haudenosaunee and Anishinaabe territory. UG is a space centred in community and conversation, driven by play, curiosity, curation and research-creation. We are the primary public gallery at Queen's dedicated to showcasing the range and excellence of students' artistic and curatorial practices. UG also supports local (based in Katarokwi- Kingston), regional and national professional artists to foster a diverse network of artistic production, presentation and interpretation. We’re committed to supporting creative growth through merging technical and critical understandings of the arts, as well as a deeper understanding of how art can reflect the most important issues of our time.

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Morgan Wedderspoon
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